Highlighted Features of Great Plains (GP) 12

February 08 | By Tracey Brinkman

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By Ryan McBee

Fixed Assets Historical Depreciation Report: With GP 12, you can select a specific depreciation date for your report.

GP 12 Web Client: The Web Client is intended to complement, rather than replace, the traditional Desktop client.

The Vendor Maintenance form, has been transformed using a template which provides the ability to change the layout of the form without making functionality changes.

Document Attach: A powerful tool that is a viable alternative to Dexterity OLE Notes Container.

GL Year End Close Options: With this feature, you will have the option to clear out balance for unit accounts.

Bank Reconciliation: You can expect the new Sub Ledger Reconcile BR to GL feature. If you are worried about your checkbook balance and GL cash account not matching, this new option will present you with reason for the out of balance conditions: a batch not posted, a voided GL entry, etc. This new feature also looks at the Receivables and Payables module.

By adding the checkbook ID as a field, you can compare the checkbook balance to the Cash Account in GL. This new reconcile tool will attempt to match records on transaction source, date, and amount and will report matched transactions, unmatched transactions, and potentially matched transactions, with the capability to drill back to the document and/or journal entry.

You can then save the output file and date when the reconciliation was performed so you don’t need to run reconciliation again. This option has been retrofitted to the other reconciliation processes.

Void of Check Return Applied Credits: Say you have an invoice ($100) with a payment of $50 and a credit memo for $50, both applied to the invoice, you will be able to void the check and have the credit memo become available to either use against the same invoice or apply it to another document – the credit memo returns to an unapplied state. If the original payment was made by credit card, the invoice created for the credit card vendor will also be voided automatically.

Fixed Assets Mass Depreciation Reversal: Currently, if you accidentally depreciate 5,000 assets through the end of the year, you would have to back out each of the 5,000 assets manually.  With GP 12, you can perform a mass reversal of the assets accidentally depreciated—all at once.

Fixed Assets GL Posting: You will now be able to create batches of fixed assets transaction. As with every other batch in the system, you can now review what is going to post to GL before it is posted, via an edit list.

You can build the batch, insert restrictions, review the batch, make changes, and post. You can post in detail vs. post in summary – the only option available today. Going forward, each distribution line in Fixed Assets will have an equivalent distribution line in GL.

EFT Payables & Receivables will see the introduction of the Bank Administration Institute (BAI). The process will use the current Configurator to setup an EFT file based on BAI standards.

Purchasing Receivings will now see Tolerance Levels handling for quantities being received. If you setup a tolerance level, any quantities not received within the tolerance limits will automatically be cancelled on the Purchase Order. You will have the option to setup whether you want to do this automatically or prompted.

SOP and POP Drop Ship for Serial/Lots Items: GP 12 will allow you to track serial/lot numbers from vendors. Users will have the ability to enter the serial numbers for any product being drop-shipped, unlike current released versions of GP. If you have a SOP invoice linked to a PO then the Serial/Lot will come across onto the SOP invoice.

PM Reprint Check Remittance: You have the ability to re-print the check remittance without having to generate the check.

Fixed Assets Calendar: This does not have to match the fiscal calendar. You can now have multiple calendars, for example, having an asset depreciate on a fiscal year for tax purposes, if tax year and fiscal year are different, and depreciate calendar year for financial reporting purposes.

Journal Entry History Inquiry: You will see enhancements too. In today’s world, the existing window only looks at the open tables. The plan for GP 12 is to have it look at both open and/or history. In the reporting area, you now are able to choose a printer when you print.

If you have any questions or need help determining if GP 12 is right for your organization, don’t hesitate to contact me.

* Content obtained from “The Official Blog of Microsoft Dynamics GP”.