Dynamics GP 2015 R2 Automatically Deposit Cash Receipts

By Tracey BrinkmanBank Reconciliation, Microsoft Dynamics GP, Receivables Management, Sales, , , , With 2 comments

Dynamics GP 2015 R2 Automatically Deposit Cash Receipts

Still looking for a reason to upgrade to Dynamics GP 2015 R2?

I recently reviewed the new features that were included in the Dynamics GP 2015 R2 update.

Then I created a Blog discussing the feature: Dynamics GP 2015 R2 Visual Indicator for Customer Over Credit Limit. http://www.isolutionspartners.com/?p=621

Here is another feature that could be helpful to some of you. With Dynamics GP 2015 R2, you now have the option to let Dynamics GP automatically post your Cash Receipt as a Deposit.

Using a new feature – Dynamics GP 2015 R2 Automatically Deposit Cash Receipts 

To select this option, go to:

Administration >> Setup >> Company >> Company

Then select the Options button to get to Company Setup Options

Company Setup Options

Select the option: Automatically post cash receipts deposits. (Click OK)

 By marking this option you can have cash receipts directly update the checkbook balance without manually posting the cash receipt deposit in Bank Reconciliation. When this option is marked, cash receipts entered and posted in Cash Receipt Entry, Receivables Transaction Entry, Sales Transaction Entry, and Invoice Entry windows, and on return documents in Payables Transaction Entry, will be deposited automatically in the checkbook, and the deposits will update the checkbook balance.

Previously the option to automatically post cash receipts was available onto if you were using Analytical Accounting.

 Here are some screenshots that show what this looks like:

Sales >> Transactions >> Cash Receipts

Sales_Cash Receipts Entry

I entered this one receipt and Posted it.

Now, in Bank Reconciliation our Deposit is already listed:

Select Bank Transactions_DEP

This is a copy of the Cash Receipts Posting Journal

Cash Receipts Posting Journal with the Automatically Post Cash Receipt Deposits option turned on:

RM Cash Posting Journal

This is the Checkbook Posting Journal with the Automatically Post Cash Receipt Deposits option selected.

Checkbook Posting Journal_ON

This is the Checkbook Posting Journal with the Automatically Post Cash Receipt Deposits option not selected.

Note that this option will show the Cash Receipt, not the Deposit. This would be a separate entry.

Checkbook Posting Journal_OFF

Financial >> Inquiry>> Checkbook Balance:

Without posting the deposit as a separate transaction, this Receipt/Deposit is showing in the Checkbook as a Deposit.

Checkbook Balance Inquiry_ON

This is the Checkbook balance inquiry with the Automatically Post Cash Receipt Deposits option not selected.

Note: Our $250.00 Deposit is not listed:

Checkbook Balance Inquiry_Off

If you are a customer of iSolutions Partners, and would like to schedule an upgrade, or have questions regarding this feature, or any of the new features of Dynamics GP 2015 R2, please send an email to: support@isolutionspartners.com .

 If you’re not ready to upgrade yet but thinking possibly 2016 will be your time to upgrade, See my previous blog where I list Microsoft Dynamics GP 2016 Features and Roadmap. (Scheduled to release in the spring of 2016)

http://www.isolutionspartners.com/microsoft-dynamics-gp-2016-features-and-roadmap/